Policy for Faculty Reviews at VP&S


Faculty mentoring and regular feedback has been articulated as a need by VP&S Faculty in multiple contexts:

  • The VP&S Faculty Focus Groups
  • The VP&S Task Force for Faculty Development and Recognition
  • The Committee for Mentoring for the Academic Tracks
  • The Virginia Kneeland Frantz Society for Women Faculty
  • The CUIMC Advisory Committee for Diversity and Inclusion
  • Subcommittee of the Faculty Council

In addition, the recent 2018 LCME accreditation visit identified the following specific needs:

  • A policy and a mechanism for faculty to receive feedback on a regular basis including performance and progress to promotion
  • The ability to provide aggregate data on faculty satisfaction with the process for formal feedback on their academic performance, progress toward promotion
  • The ability to provide a summary analysis of the data

The Policy

As a result, a proposal for a new school-wide policy that would systematize the process of faculty reviews was developed. This policy was reviewed and vetted by several broadly representative faculty committees and was adopted after an affirmative vote by the VP&S Faculty Council.

Departments should provide a faculty review focused on professional development and academic advancement.

  • An annual review for assistant professors, including one at year 4 or 5 focused on academic advancement
  • A review every other year for faculty at the associate professor rank
  • A review every 5 years for faculty at full professor rank

Structure of the Faculty Review

The Office of Academic Affairs will provide departments and academic units with resources to develop and implement this policy. Such guidance will include:

  1. Provision of an online tool that will facilitate data collection and storage for this process
  2. Instructions for topics to be covered in the annual conversation. At minimum, the following activities should be discussed during the annual faculty review:
    • Teaching and advising/mentorship
    • Publications
    • Research Funding (active and pending)
    • Clinical care
    • Service and leadership at the University
    • Leadership outside the University (in local, national, and international organizations within the faculty member’s field of interest)
    • Honors and awards
    • Short-term goals for the coming year (measurable goals)
    • Long-term goals (3-5 years)
    • Mentoring tools and resources

Guidance for Conducting Faculty Reviews

Guidance for conducting faculty reviews can be found here.