OORs with Title of Senior Research Scientist and Research Scientist

Requirements – for VP&S only

Note: If recommending an advanced rank by an expedited COAP review, see 1-8 Expedited Review of Appointments (which must be followed within six to nine months by a full COAP review).

Department submits the following:

A completed appointment dossier for FOM COAP review, including:
- Letter from chair to Dean nominating the officer and including the title, candidate’s scholarly activity, research accomplishments, teaching record, and evidence of service
- Signed Memorandum of Agreement (for joint or interdisciplinary appointments – see 1-6 Joint/Interdisciplinary Appointment)
- Officer’s CV in COAP format
- Candidate’s statement of research, teaching, and service activities
- List of referees
- Copy of letter to referees
- Letters of Evaluation
- One copy of five papers judged by the candidate and the department to be the most noteworthy contributions to the literature
School and/or departmental COAP approval letter and report
Invention Agreement (not applicable to the Department of Psychiatry)
Tax documents and NYS Labor Law 195.1 form, if salaried
Affirmative Action RAPS Clearance
Offer letter, signed by both chair and candidate
Visa and non-resident alien documents, when applicable
Upon receipt of Trustees' approval, a TBH or Paper Nomination, if unable to use the TBH
Voluntary Self-Identification of Race and Ethnicity form
Pre-Hire Attestation Form

Workflow – VP&S OORs with Title of Senior Research Scientist and Research Scientist

Workflow - Part 1, FOM COAP review

Note: If recommending an advanced rank by an expedited COAP review, see 1-8 Expedited Review of Appointments (which must be followed within six to nine months by a full COAP review).

The OFA Representative reviews the submission for completeness and accuracy and schedules the school dean and/or department chair to present to the FOM COAP.
Once the FOM COAP presentation is scheduled, the OFA Representative forwards the agenda to the FOM COAP members and uploads the dossier to CourseWorks for their review.
The OFA Representative sends reminder notices to the school dean and/or chair or designee regarding the presentation(s).
The dean, chair, and/or designee presents the candidate to the FOM COAP.
When the chair has completed the brief presentation and leaves, the committee votes.

Workflow – Part 2, TBH or Paper Nomination processing

The department submits the TBH or Paper Nomination.
The OFA Representative conducts a preliminary review of the submission.
The OFA Representative submits the request to the SVP for approval.
The SVP reviews and, if acceptable, approves by signing the TBH or Paper Nomination.
OFA approves and submits the TBH electronically or Paper Nomination manually to CUIMC Payroll or directly to HRPC, if zero-salaried.

Requirements – for CDM, SON and Mailman only

Department submits the following:

Letter from chair to Dean nominating the officer for appointment and including the title, candidate’s scholarly activity, research accomplishments, teaching record, and evidence of service
Officer’s CV in COAP format
Signed Memorandum of Agreement (for joint or interdisciplinary appointments – see 1-6 Joint/Interdisciplinary Appointment)
School and/or departmental COAP approval letter and report
Invention Agreement
Tax documents and NYS Labor Law 195.1 form, if salaried
Affirmative Action RAPS Clearance
Offer letter, signed by both chair and candidate
Visa and non-resident alien documents, when applicable
TBH or Paper Nomination, if unable to use the TBH
Voluntary Self-Identification of Race and Ethnicity form
Pre-Hire Attestation Form

Workflow – for CDM, SON and Mailman only

The OFA Representative conducts a preliminary review of the submission.
The OFA Representative submits the request to the SVP for approval.
The SVP reviews and, if acceptable, approves by signing the TBH or Paper Nomination.
OFA approves and submits the TBH electronically or Paper Nomination manually to CUIMC Payroll or directly to HRPC, if zero-salaried.