Administrative Fellowship Program
About the Program
The Vagelos College of Physicians & Surgeons is invested in creating successful leadership pipelines for graduate students interested in the healthcare field. and has been a member of the National Council on Administrative Fellowships (NCAF), a collaboration of leading administrative fellowship sites and graduate health management programs, since 2017. NAFCAS is the inaugural centralized application services for administrative fellowships. In order to create a fair and equitable application experience, we have agreed to comply with the Code of Good Practice application dates set by the National Council on Administrative Fellowships (NCAF).
The application process begins on June 9th, 2023 and closes on September 29th, 2023.
The Administrative Fellowship Program is a 12-month program designed for individuals seeking to prepare for a career in healthcare management and to assume leadership positions in the healthcare delivery system. The program is open to students who have successfully completed a CAHME or CEPH accredited Master's Program with a focus in health administration and/or management within 12 months prior to the program’s start date. Individuals who have completed the didactic portion of their degree and are required to complete a residency or fellowship prior to degree conferral may also apply. The purpose of the fellowship program is to provide an introduction to the daily activities of the Vagelos College of Physicians & Surgeons from the perspective of top management.
The fellowship is structured to provide experiential learning in an academic medical center environment through rotations within the areas of clinical operations, financial management, research administration and human resources for a period of 12 months.
The objectives of the Administrative Fellowship Program include the following:
- To observe and study the role, function and style of top management individuals
- To understand the goals and planning process of the organization and how they are determined, and to understand the priorities of the organization and how and why they were selected
- To analyze the decision-making process at different levels of the organization
- To understand the dynamics of relationships between various stakeholders
- To obtain an understanding of the operational effectiveness of the organization
- To enhance the student's understanding of the health care industry, the organization's strategy and distinctive competencies
- To provide an environment to enhance their understanding of, and the controlled application and testing of, skills, theories and concepts presented during the academic year
- To strengthen the student's judgment, decisiveness and related administrative skills in a healthcare environment
- To provide a basis for developing a code of ethics, philosophy, and a dedication to high ideals and standards of healthcare management
- To provide an opportunity to evaluate the student in relation to his/her needs for professional development and potential for a career in healthcare management
Structure of the Fellowship
Administrative Fellows will begin with a comprehensive orientation to the organization focusing on the mission, vision and strategic goals for the school. Each Fellow will work with a Department Administrator or more senior leader that will act as their preceptor for the duration of the fellowship.
2. Projects & Rotations
A major component of the Fellowship will be assigned rotations and projects. Fellows will have the opportunity to work with a number of varying Departments during the program period. Fellows may be given detailed projects designed to give practical experience at various administrative levels. These projects may include assisting in the preparation of the annual budget, the collection of data to analyze problems of high organizational priority, or participation in strategic planning efforts. The structure of rotations and/or projects is dependent on the departments participating in a given year and their need. We highly encourage applicants to discuss this with current fellows and department representatives throughout their application process.
Assigned rotations and projects are based on the needs of the Department and vary from year to year, below is a sample:
Rotations and Project Examples
- Introduction to CUIMC & Department, training on appropriate systems (Finance, HR, etc.).
- Office of the Vice Dean of Administration:
- Human Resources: Position requests, onboarding activities, hiring process, employee relations, corrective action, labor law
- Office of the Vice Dean of Administration:
- Faculty Practice Organization:
- Revenue cycle: Billing systems, EMR, process from the call to charge capture to transmission of payment to appeal, fee schedules, office vs facility billing and attendant complications
- Strategic and Business Planning
- Faculty Practice Organization:
- Orthopedic Surgery:
- Practice operations: Operations day-to-day, physician interaction, reception, clinical responsibilities, patient flow, filling in for staff, process redesign. customer service, patient and staff satisfaction.
- Finance: Upcoming year budget, reporting, accounting, projects.
- Orthopedic Surgery:
- Neurological Surgery:
- Compliance: Documentation, MD and staff education.
- IT projects: Population health and patient generated data
- Neurological Surgery:
3. Meetings and Evaluation
Regular meetings will be scheduled with your respective Preceptor/Department Administrator to discuss independent projects concurrent with above rotations. Fellows will be evaluated periodically to ensure consistent feedback and mentorship.
The Fellowship is expected to run for 12 months from July 1st, 2024 through June 30, 2025. Arrangements for the yearlong schedule will be developed between the Dean’s Office within the Vagelos College of Physicians & Surgeons and the participating Departments.
5. Participating Departments
Examples of Departments that have participated in the past include the Vice Dean of Administration, Medicine, Neurology, Neurosurgery, Orthopedic Surgery, Psychiatry, Dermatology, Opthamology, Pathology, Radiology, Radiation Oncology, Faculty Practice Organization (ColumbiaDoctors), and the Vagelos College of Physicians & Surgeons Human Resources.
Administrative Fellows will be paid at the minimum rate of the Administrative Officer Grade 104 twice monthly, once on the 15th of each month and again on the last day of the month for the duration of the program. In addition to compensation, Administrative Fellows will be eligible for a comprehensive benefit package.
How to Apply
Individuals who have successfully completed a CAHME or CEPH accredited Master's program with a focus in health administration or management within 12 months prior to the program's start date are eligible to apply. Applications from individuals in an ineligible program will not have their application considered and NAFCAS will not be able to refund the application fee. If you have any questions or concerns about your eligibility, please reach out to us via the contact information in the FAQ. Individuals who have completed the didactic portion of their degree and are required to complete a residency or fellowship prior to degree conferral may also apply.
To apply, please complete the following steps:
Complete the Columbia University College of Physicians and Surgeons Administrative Residency application. This is to be completed online via the Careers at Columbia Website by searching for requisition number 538648, or using the link below:
Complete Columbia University Vagelos College of Physicians & Surgeons Administrative Fellow application and upload all supporting materials listed below to the NAFCAS portal:
- Upload in the Documents section a one-page Cover Letter expressing interest in the fellowship
- Upload in the Documents section a Personal Statement
- Upload in the Documents section your Current Resume
- Upload in the Documents section a Writing Sample of your choice: 3pg minimum - 4pg maximum (not including citations), in APA format with Times New Roman font
- Upload your Undergraduate Transcripts in the Documents section
- Request and complete three (3) signed Letters of Recommendation through the NAFCAS portal. One to two letters should be from graduate school professors and at least one from an employer, if possible.
Have your Official Graduate School Transcripts mailed to NAFCAS.
To be considered, all applicants must apply through both sites. All requirements must be completed/received by Friday September 29th, 2023.
Our application process is primarily virtual, but may include some in-person events depending on the application year. Applicants who advance to any in-person events are responsible for travel and lodging at their own expense.
The number of applicants selected are dependent on the participating Departments in a given year. If you have any questions regarding application requirements, please refer to our frequently asked questions and contact information sections below.
There will be two informational webinars for students interested in applying to the Administrative Fellowship Program held on Wednesday, September 6th, 2023 at 12-1pm EST and Monday, September 18th, 2023 at 10-11am EST. Please use the links below to register for the webinars.
Fellowships serve as an important opportunity used to prepare early careerists for leadership focused careers in the healthcare sector. Fellowships emphasize structured learning and leadership development combined with real-world project work. Fellowships provide access to mentorship relationships with senior leaders as well as development of vital skills sets.
Past VP&S fellows in 2022 reported that they worked in the following areas throughout their fellowship:
- Executive Leadership
- Clinic/Outpatient Services
- Process Improvement
- Strategic Planning
If you are not able to provide one letter of recommendation from an employer, please submit another letter of recommendation from a graduate school professor.
You may upload a copy of your Undergraduate transcripts through NAFCAS. Your official Graduate School Transcripts must be requested through your school’s Registrar Office and mailed to NAFCAS.
The Writing Sample is required to be 3pg minimum – 4pg maximum, not including citations in APA format with Times New Roman font. The topic or subject of your Writing Sample is of your choice.
Application documents cannot be provided to applicants during the application process. All submitted documents should be unique and original to the candidate.
The NAFCAS site will notify you when your application has been submitted.
The Administrative Fellow will be paid at the minimum rate of the Administrative Officer grade 104. The Fellow’s annual salary will be $70,000 paid on a semi-monthly basis.
Only applicants who have successfully completed their CAHME or CEPH accredited Master's program with a focus in health administration or management less than 12 months prior to the program’s start date (July 1, 2024) are eligible to apply. Applications from individuals in an ineligible program will not have their application considered and NAFCAS will not be able to refund the application fee. If you have any questions or concerns about your eligibility, please reach out to us via the contact information below.
Candidates should have completed their Master’s Degree before the programs start date (July 1, 2024). Individuals who will obtain their degree after the programs start date should apply for the next year’s Administrative Fellowship. Individuals who have completed the didactic portion of their degree and are required to complete a residency or fellowship prior to degree conferral may also apply.
The Administrative Fellowship Program is part of the Vagelos College of Physicians & Surgeons at Columbia University Irving Medical Center. Although Columbia University and New York Presbyterian Hospital are affiliated, they are two separate organizations. The Administrative Fellowship rotations will take place within the Clinical Outpatient Departments / Group Practices or Basic Science Departments and Institutes within the Vagelos College of Physicians & Surgeons. Some departments may ask fellows to report to auxillary locations for different projects or rotations. If details of where you would be reporting are a concern, please discuss this with current fellows and department representatives throughout the application process.
The Vagelos College of Physicians & Surgeons is located at the Columbia University Irving Medical Center Campus, at 630 West 168th Street New York, NY 10032.
*Fellowship positions may be a hybrid of on-site work and remote work. Some may be fully on- site, but none will be fully remote.
The standard schedule for the Administrative Fellow is 35 hours a week, Monday- Friday, 9:00am-5:00pm.
Applicants must complete the Columbia University Vagelos College of Physicians & Surgeons Administrative Fellowship application online, as well as on the NAFCAS portal. On our internal online application, please upload your Resume and Cover Letter. You can go to the online application, or search by the requisition number 538648.
The College of Physicians & Surgeons will consider complete applications from all qualified applicants. If you are an international applicant, please be aware that it will be your responsibility to complete all required documentation for an international visa if selected for the Fellowship position. Although we are not able to sponsor an employment visa for the fellowship position, candidates who have OPT (Optional Practical Training) are eligible to apply.
I am unsure if my degree program is eligible. How do I confirm that my application will be reviewed?
Applications from individuals in an ineligible program will not have their application considered and NAFCAS will not be able to refund the application fee. If you have any questions or concerns about your eligibility, please reach out to us via the contact information below.
If you have questions or need more information, please contact us by email at firstname.lastname@example.org.